An invoice gets entered, then entered again by someone else. A batch of work gets billed to the wrong property and re-billed to the right one without the first entry being removed. Neither mistake announces itself.
Your budget still balances, every number still adds up, and your profit on both projects is quietly wrong. There is no screen in any project management tool that shows you this, because it only becomes visible when you compare projects against each other.
Your assistant pulls the expense line items from every project you ask it to check, then compares them looking for the same description and amount appearing more than once.
It reports what it found and where, grouped so you can see whether it is one line entered twice on the same invoice or an entire batch of work billed to two different projects. It tells you the dollar value at stake so you can judge what is worth chasing.
What it will not do: this automation is read only. It reports what it finds and changes nothing. You decide what is a genuine duplicate and what is two legitimate charges that happen to look alike.
Please check my FlipperForce projects for duplicated expenses.
Start with [PROJECT NAMES, or say: my ten most recent projects]. Do not sweep everything unless I ask.
For those projects:
1. Pull the expense line items
2. Find line items that share the same description and amount, both within a single project and across different projects
3. Group your findings so I can tell a repeated line on one invoice from a whole batch billed twice
Give me a table showing the description, the amount, where each copy appears, and the total dollar value involved. Change nothing. I will decide what is a genuine duplicate.
This automation reads one project at a time, so a full portfolio sweep means one request per project. Scope it to the projects you actually want checked rather than running it across everything by default.